What are the roles that can be assigned to the EDAMIS users and who is able to grant them?

In EDAMIS, each user needs to be assigned with a role  in order to access  the different options (Transmissions / Reports /Inventory) of  EDAMIS application.

Depending on the role,  the options visible for the user in the main page of EDAMIS application will be different. All of the roles mentioned below have access to the EDAMIS Reports.

What are the roles that can be granted to the users?

Sender responsible (SEN_PROV_RSP) - Responsible sender of files: This role is granted to users belonging to an organisation configured as responsible for transmission of data. Users with this role receive a notification email whenever their organisation or a delegate organisation sends a data file, as well as when a feedback file has been delivered to their organisation or to the delegate. They are able to send files via the Transmissions / Send datafiles screen and access the feedback via the Transmissions / Received feedback files screen for files sent by them, or by their delegate(s).

Sender delegates (SEN_PROV_DLG) - Delegate sender of files: This role is granted to users belonging to an organisation configured as delegate for transmission of data. Users with this role receive a notification email whenever their organisation sends a data file, as well as when a feedback file has been delivered to their organisation. They are able to send files via the Transmissions / Send datafiles screen and have access to the feedback via the Transmissions / Received feedback files screen. However, they only have access to the feedback for the files sent by their organisation but not to the feedback of the files sent by the responsible organisation.

Receiver responsible (REC_CONS_RSP) - Responsible receiver of data files: This role is granted to the users belonging to an organisation configured as responsible for the reception of data. Users with this role receive a notification email whenever their organisation receives a data file as well as when a feedback file has been sent by their organisation or by the delegate. They have access to the received files through the Transmission / Received datafiles screen and are able to send a feedback for the files they received from the same screen.

Receiver delegate (REC_CONS_DLG) - Delegate receiver of data files: This role is granted to users belonging to an organisation configured as delegate for the reception of data. Users with this role receive a notification email whenever their organisation receives a data file as well as when a feedback file has been sent by their organisation. They have access to the received files through the Transmission / Received datafiles screen and are able to send a feedback for the files they received from the same screen.

Informed provider responsible (INF_PROV_RSP):  This role is granted to users belonging to an organisation configured as responsible for transmission of data. Users with this role receive a notification email whenever their organisation or a delegate organisation sends a data file, as well as when a feedback file has been delivered to their organisation or to the delegate. They are however not able to send data or access the feedback files.

Informed provider delegate (INF_PROV_DLG): This role is granted to users belonging to an organisation configured as delegate for the reception of data. Users with this role receive a notification email whenever their organisation sends a data file, as well as when a feedback file has been delivered to their organisation. They however do not receive any notifications when files are sent by the responsible organisation. They are also not able to send data files or access feedback files.

Informed consumer responsible (INF_CONS_RSP):  This role is granted to users belonging to an organisation configured as responsible for the reception of data. Users with this role receive a notification email whenever their organisation receives a data file as well as when a feedback file has been sent by their organisation or by the delegate. They are however not able to access received files or to send feedback.

Informed consumer delegate (INF_CONS_DLG):   This role is granted to users belonging to an organisation configured as delegate for the reception of data. Users with this role receive a notification email whenever their organisation receives a data file as well as when a feedback file has been sent by their organisation. They are however not able to access received files or to send feedback.

Transmission Coordinator (TCO) and Metadata Coordinator (MCO): The users granted with this role are able to:               

• Manage the organisations on which this role was granted (TCO only).
• Manage the user’s rights of these organisations.
• Send files and receive feedback.
• Receive notifications related to the transmissions.

Domain Manager (DMA): (Eurostat internal role) : The users granted with this role are able to:

• Create, copy datasets and request their activation / deactivation or deletion.
• Create data providers / consumers (responsible and delegates).
• Manage the users (granting or refusing rights) of organisations linked to their domains for which the Transmission Coordinator has not forbid this action.
• Send data files and feedback to the Member States and on their behalf.
• Receive notifications related to the transmissions for their datasets.

Domain Co-responsible (DCR): (Eurostat internal role): The users granted with this role, have the same rights as the Domain Manager with the difference that they are not able to grant Domain Co-responsible rights to other users.

Dataset manager (DSMA): (Eurostat internal role): The users granted with this role, are able to:

• Request the activation, deactivation or deletion of a dataset.
• Create data providers / consumers (responsible and delegates).
• Send data files and feedback to the Member States and on their behalf.
• Receive notifications related to the transmissions for their datasets.

Summary table of different functionalities each user has access to:

*Informed roles only receive notifications (either by mail and/or in the EDAMIS Dashboard if the users configure such option) but they do not have access to the options Send/Receive data file or Send / Receive feedback file.

Management and scope of the roles in ESS-MH vs EDAMIS

Summary table of who is able to grant rights to the users on EDAMIS: